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Payroll Specialist (Newberg)

Washington County, Oregon

This is a Full-time position in Newberg, OR posted June 9, 2021.

JOB Do you enjoy you working collaboratively with a wide range of individuals? Do you have experience with In-House Payroll processing? Are you detail-oriented? Do you have experience working with a robust Enterprise Resource Planning (ERP) System? If so, join our Washington County Finance Division as a Payroll Specialist! The Payroll Specialist administers the preparation and coordination of the central payroll operation for the Washington County payroll system; processes bi-weekly payroll; maintains financial payroll records. This position also interprets County policy, union contracts, and government regulations pertaining to payroll policies and procedures to ensure the delivery of accurate pay to employees and error-free deduction payments to appropriate providers. A successful candidate will have Oracle or equivalent Enterprise Resource Planning (ERP) experience or experience processing In-House Payroll including tax payments and filings, knowledge of Oregon Public Employees Retirement System (PERS), governmental work experience, comprehension and/or experience working with multiple union contracts. VIRTUAL INFORMATIONAL Q & A SESSION (OPTIONAL) All interested applicants are invited to participate in an (optional) Informational Q & A Session. During this informational session, you will have the opportunity to meet members of our Washington County Finance Division, learn about a day in the life of a Payroll Specialist, and what’s it’s like working for Washington County. The last 30 minutes will be dedicated to those interested in learning about the application process and how to apply online through our Government Jobs portal website. We will offer suggestions, best practices, and tips for the hiring process. WHEN: Wednesday, June 9, 2021, from 12:00pm – 1:30pmREGISTER: Via EventBrite “Washco Jobs: Payroll Specialist Q&A” Registration deadline 6/8/21 at 5:00pm To learn more about the division please visit: Finance Division Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply. EXAMPLE OF DUTIES Duties may include:Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, garnishments, time worked, paid leave and holidays, deductions and withholding address changes, and other information.Ensures proper processing of payroll deductions following wage and hour laws and best practices for taxes (local, state, and federal), benefits, contributions, and other deductions.Coordinates and maintains data relating to the payroll system operation; prepares regular and ad-hoc reports; and maintains central control of payroll records to ensure the integrity and accuracy of each payroll transaction in the payroll system.Prepares and submits federal, state, and local taxes; processes journal entries for tax payments; and submits tax payments to the appropriate taxing authorities.Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes the organizational values of workplace diversity, equity and inclusion and actively promotes an environment respectful of living and working in a multicultural society.Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or for employee separations.Assists in developing, testing, and implementing changes to the payroll system by collaborating with Information Technology Services employees. Provides payroll knowledge, input, and tests new processes to ensure they work properly.Recommends changes and enhancements to the payroll system which includes reports, procedural changes, and internal system control.Reviews, responds, and implements employee garnishments.For additional details and requirements for this position please view the classification via the following link: Payroll Specialist MINIMUM QUALIFICATIONS Education and Experience:A typical way to obtain the knowledge and abilities would be:Possession of an Associate Degree in accounting, business, or related field AND two (2) or more years of recent and relevant full cycle payroll processing experience related to maintaining a payroll system or processing payroll records, ORAccounting Certificate (12 months) AND three (3) or more years of recent and relevant full cycle payroll processing experience related to maintaining a payroll system or processing payroll records; ORFive (5) or more years of recent and relevant full cycle payroll processing experience maintaining a payroll system or processing payroll records.Preferred Qualification:Certified Payroll Professional (CPP)Experience in an Oracle ERP SystemAdditional Licenses, Certificates, Physical Abilities, and Specialty Requirements: The incumbent must pass an extensive background check which includes evaluation of credit history.Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses if applicable. Please note: Answers to the supplemental questions are typically evaluated separately from your application. SUPPLEMENTAL INFORMATION Washington County is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Selection Process1. An evaluation of training and experience of submitted application packets will be performed by Human Resources. The timeframe to review will be the week of June 21, 2021 2. A Subject Matter Expert (SME) Panel will perform an in-depth evaluation of experience and training taken from your employment application materials to include responses to supplemental questionnaire. This process will begin after June 28, 2021. 3. Our goal is to schedule oral panel interviews with candidates that successfully pass the SME evaluation step. Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family. Veterans’ PreferenceIf you are a Veteran and would like to be considered for a Veterans’ preference for this recruitment, please review instructions using this link: Veterans Preference Points. Accommodation under the Americans with Disabilities ActReasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-###-####, or e-mail at: … at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your ApplicationYou will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you “opt out” or “unsubscribe” of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings. Additional Resources:New to Visit for a comprehensive, step-by-step guide on the application process. For technical support, contact Government Job’s Live Application Support at 855-###-####.Questions (?) Regarding This Recruitment Camille Hughes, Talent Acquisition Business … * Washington County is a drug-free workplace *
Associated topics: benefit analyst, compensation consultant, compensation specialist, payroll consultant, payroll specialist, payroll transformation, pension, specialist, welfare, wellness