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Scheduling Coordinator

Home Instead

This is a Contract position in Eatontown, NJ posted June 7, 2021.

Home Instead®

Scheduling Coordinator Job Description

ELA Associates, Inc. d.b.a Home Instead
The Service Coordinator is expected to perform a variety of duties in the coordination of scheduling service for clients.  The Service Coordinator is responsible for scheduling clients and CAREGiversSM in order to provide the highest quality service to clients with emphasis on creating extraordinary relationships.
Primary Responsibilities:                                                                             

  • Reflect the values of ELA Associates, Inc., d.b.a. an independently owned and operated Home Instead franchise.
  • Answer incoming calls in a friendly, professional and knowledgeable manner.
  • Coordinate CAREGiver schedules on a daily basis with an emphasis on creating high quality matches/extraordinary relationships. 
  • Understand and utilize the consultative sales process effectively when working with clients and CAREGivers.
  • Field new client inquiries over the phone in a knowledgeable manner, enter the information into the software system and work with team to communicate and prepare for the Care Consultation.
  • Monitor, mediate, and log both client and CAREGiver activity and follow up on CAREGiver assignments and client service
  • Coordinate and maintain monthly client schedules in the software system.
  • Enter and maintain accurate client and CAREGiver records in the software system.
  • Maintain regular attendance at the office to execute job responsibilities
  • Demonstrate open and effective communication with the franchise owner, colleagues, CAREGivers and clients.
  • Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.

Secondary Responsibilities:  

  • Assist in maintaining a complete Client Service Schedule
  • Participate in CAREGiver meetings
  • Perform any and all other functions and responsibilities deemed necessary
  • Participate in J.D. Power and Associates Satisfaction Survey

Education/Experience Requirements:

  • High school graduation or the equivalent
  • One year of related business experience or an equivalent combination of education and work experience may be considered
  • Must possess a valid driver’s license

Knowledge, Skills and Abilities:

  • Must have an understanding of and uphold the policies and procedures established by ELA Associates, Inc. d.b.a. an independently owned and operated Home Instead franchise
  • Must demonstrate excellent oral and written communication skills and the ability to listen effectively
  • Must have the ability to work independently, maintain confidentiality of information and meet deadlines
  • Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
  • Must demonstrate discretion, integrity and fair-mindedness consistent with company standards, practices, policies and procedures
  • Must have the ability to organize and prioritize daily, quarterly, monthly and yearly work
  • Must have the ability to establish good working relationships with the franchise owner, office colleagues, clients and CAREGivers
  • Must have the ability to sit at a desk and listen effectively for long periods of time on the telephone
  • Must have the ability to present a professional appearance and demeanor
  • Must have the ability to operate office equipment
  • Must be patient and congenial on the telephone
  • Must have computer skills and be proficient in Word and Excel
  • Must have the availability to work evenings and weekends as required
  • Must have the ability to perform duties in a professional office setting
  • Must demonstrate knowledge of the senior care industry

This is a part time position ranging from 20 to 30 hours weekly.

To find out more about this fulfilling career opportunity please visit our home page at

Each Home Instead franchise is independently owned and operated.