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Property Manager

FirstService Residential New York

This is a Full-time position in Brooklyn, NY posted April 2, 2021.

nnFirstService Residential is looking for a Property Manager to oversee a residential building located in Brooklyn!nn nn n nn nnJob responsibilities include, but are not limited to, the following:nn Responsible for the daily management of the condominium/cooperative.

Oversee all aspects of building management.

Act as liaison between board of directors, tenants and Company.

Responsible for leading board of director meetings by keeping focus on the agenda created.

Prepare Board meeting minutes in a timely and professional fashion.

Submit board meeting “agenda packages” to Boards as required but at least five days prior to meetings.

Responsible for handling emergency situations and crisis management.

Supervision and training of building staff members (union).

Conduct thorough interviews for potential building open positions.

Responsible for the coordination of background and drug tests of potential new hires.

Conduct and manage adequate training of new staff members, as well as the ongoing training of existing staff.

Impose progressive disciplinary action if and when required.

Responsible for the development and implementation of building staff work schedules.

Conduct periodic staff performance evaluations.

Develop improvement strategies for the performance of building staff members.

Monitor the cash and reserve funds of the property.

Responsible for final review of operating statements and monthly financial reports.

Actively participate in budget preparation.

Assist the property accountant in the presentation of the annual budget to the Board of Directors.

Keep track of property financial variance reports.

Constantly seek, evaluate, and execute methods to achieve methods to preserve client cash and capital.

Responsible for overseeing building repairs and apartment alterations.

Approve payment of vendor invoices via accounts payable software, Avidxchange.

Diligently monitor and take appropriate action on delinquent tenant/shareholder owner accounts.

Ensure that all building permits, licenses, and etc.

are compliant with state and local rules and regulations.

Responsible for taking immediate action to resolve new violations.

Ensure that old violations of record are resolved on a timely basis.

Ensure implementation of security and safety safeguards and procedures for portfolio of properties managed.

Perform daily routine property inspections to ensure building safety, maintenance, cleanliness, etc.

Responsible for the communication of mechanical/building deficiencies and issues with building staff and other appropriate parties involved.

Identify, discuss, plan, and negotiate with vendors to complete all necessary capital improvement projects.

Responsible for requiring proper vendor insurance.

Responsible for the maintenance requirements of the properties’ physical plants, i.e.

boiler conversions, HVAC, etc.

Interface with all internal department personnel (accounting, compliance, closings, etc.).

Maintain and organize electronic and paper tenant and building files.

Respond to all communications (phone, email, etc.) in a timely and professional manner.

Be familiar with critical provisions of client management contracts.

Promote ancillary services (e.g.

construction management, energy, sales and mortgage brokerage, etc.).

Maintain substantial compliance with Best Practices, particularly FSRconnect.

Load tasks onto the resident/building database, FirstService Residential Connect, in Task Administration within 48 hours of any board or annual meeting.

Email supervisor within 24 hours of a board or annual meeting with a succinct description of the general tone of the meeting.

Practice and adhere to FirstService Residential global service standards.

Conduct business at all times with the highest standards of personal, professional and ethical conduct.

Perform or assist with any operations as required to maintain workflow and to meet schedules.

Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.

May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

Ensure all safety precautions are followed while performing the work.

Follow all policies and Standard Operating Procedures as instructed by Management.

Perform any range of special projects, tasks and other related duties as assigned.

nn n nn nnKnowledge, Skills and Proficiencies:nn Bachelor’s Degree required.

Certifications desired.

Five (5) + years experience in New York City residential condominium and cooperative property management.

A demonstrated ability to supervise staff and make necessary management decisions on a timely basis.

Must have superior oral and written communication skills.

Must possess a high energy attitude and an ability to multi-task different projects at any given time.

Strong analytical, organizational and managerial skills.

Working knowledge of Microsoft Office and Windows environment necessary.

Experience with Yardi Voyager, Avidxchange, ClickPay is a plus.